GWAEA PowerSchool© Users Site

Welcome to the Grant Wood Area Education Agency's

PowerSchool^© User Support Site

Grant Wood AEA and PowerSchool^©

Grant Wood AEA now supports 226 private and parochial Iowa schools with PowerSchool Premier and PowerTeacher Gradebook. This support includes hardware hosting and support, training, consultation, and help desk services. A list of those schools and links to their websites are available by clicking on the GWAEA PS Schools link on the left menu.

Tid-Bits

of the Week

Keep Elementary Parents from Seeing Gradebook Details

If your elementary schools only want parents to login to PowerSchool to see attendance, bulletins, and teacher comments, but no grades from the grade book, simply do not fill out the Current Grade Display which is found under the Grading category under the school menu.

By leaving these settings blank the parent quick lookup screen shows only this week and last weeks attendance, email link to parents, and attendance totals. No grade book information is shown.

Sort Quick Lookup Screen

by Periods

If your school is expecting the Quick Lookup screen to list the classes in order by period, but they are not, this could be due to the Day and Period Precedence setting in the Scheduling Preferences.

An example Quick Lookup screen could show a listing like the following:

	1(A-F) English I
	2(A-F) Earth Science
	3(A,C,E) Fitness for Living
	5(A-F) Algebra I
	6(A-F) Lunch
	3(B,D,F) Photography
	4(B,D,F) Spanish

In this example, the Quick Lookup screen is sorting the classes by day, and not by period. To resolve this, change the sort order to Period then day:

Navigate to School > Scheduling Preferences.
Under Class Sorting, change the Day and Period Precedence to Period then Day.
Click the Submit button.

Gary Olsen, Cartoon College

Setup Parent Access to PS

There are several things you need to do to get PowerSchool setup for your parents to view their students' grades, attendance, teacher comments, and other information. Here is a starter list for you to consider. Click on each link to see documentation about each subject.

	Set all parents to receive weekly summary of grades and attendance. Click Here
	Set all parent and or students logins and passwords. Click Here
	Using Quick Export of Student/Parent Logins and PWs to merge into documents you create for parent notification. Click Here
	Send Parents form letter with login and passwords as well as instructions on using PowerSchool. Change this sample to your own settings. Click Here

Before sending your letters to parents or finishing your web page with parent logon information please contact us and let us review your settings.

Where to Go for Support

The goal of this site is to facilitate support for PowerSchool© in the most effective and efficient manner possible. Please refer to the information below to determine the best option for support issues.

Following Implementation

Following implementation, all support questions should go to your District PowerSchool© Administrator (DPSA), or your school's PowerSchool© contact person first. If these individuals are unable to provide support, you should pursue one of the following support options as appropriate.

Help Menu

Click on the question mark on each PowerSchool© screen where the issue resides.

Training Guides

Use the training guides from the Teacher and Administrative training sessions for general reference on how-to processes.

Grant Wood AEA PowerSchool© Documentation

Use the documentation material on this site to research a possible resolution to your problem.

Grant Wood AEA Support

Grant Wood AEA provides telephone support, site visits, training and workshops, documentation, hardware hosting and system support.

If none of the previous support arms are available to a user they should call or email Grant Wood AEA PowerSchool support for help on their problem.

Release Notes

DPSAs should read release notes carefully and pass important details on to users in their district. The release notes are distributed via email to district.

Statewide and Mini User Groups

Administrators, secretarial staff and teachers are all invited to participate in the national and statewide user groups. The users groups provide support and information for PowerSchool© users on a regular basis. See link below for information on subscribing to these groups.

Users Group

PowerSchool© users in Iowa have put together a very useful Users Group where they exchange ideas, comments, questions, reports, and organize their state Users Group meetings. Grant Wood AEA participates in this Users Group and encourages you to sign up too.

Grant Wood Area Education Agency

4401 Sixth Street SW
Cedar Rapids, IA 52404-4499
(319) 399-6700 • 1800-332-8488

Fax 319-399-6457 • TDD 319-399-6766

Grant Wood AEA

Grant Wood Area Education Agency is one of 12 Iowa area education agencies (AEAs) established by the Iowa Legislature in 1975 to provide equity in educational programs

across the state.

Iowa’s AEAs work as educational partners with local public and accredited private

schools to help assure that all children reach their potential.

Iowa AEAs are widely regarded

as one of the foremost regional service systems in the country, offering programs equitably,

efficiently, and economically on a regional or cooperative basis among school districts.

Grant Wood AEA provides support to Pearson PowerSchool to our partnered school districts. Our support includes server & system hosting, technical support, daily user support, site visits, training and workshops, and documentation.

The Grant Wood support staff has completed the PowerSchool Advanced Certification Program and will provide PowerSchool users with the same high level of customer service the school we service have become accustom to over the past three decades.

Grant Wood Area Education Agency extends equal opportunities in its employment practices, educational programs and services, and does not discriminate on the basis of color, gender, race, national origin, religion, creed, age, sexual orientation, gender identity, marital status, disability, veteran status or as otherwise prohibited by law. If you believe you or your child has been discriminated against or treated unjustly, please contact the Agency’s Equity Coordinator, Rob Little, at 319-399-6886 or 1-800-332-8488 or TDD 319-399-6766, Grant Wood AEA, 4401 Sixth St SW, Cedar Rapids, IA 52404.

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